FOR AGENCY OWNERS WITH 10–50 PEOPLE
Every question still routes back to you.
We build company brains for agencies. Every client, SOP, decision and delivery standard in one place your whole team can just ask, inside the ChatGPT and Claude they already use. Built for you in 3 weeks, with nothing for you to set up. You stop being the router, and you get your focus back.
Done for you in 3 weeks. No technical skill needed. Every answer cites its source. Your data stays on your infrastructure.
Illustrative example. Slack is a trademark of Salesforce, Inc. EfficiaLabs is not affiliated with or endorsed by Slack.
Most agency owners are the human router.
Every question routes back to you
So two hours of heads-down work never happens
We put what's in your head on a server
Connected to every tool, in 3 weeks
Your team and your AI just ask it
The work keeps moving when you don't
You stop being the router. The answers stop depending on you being available.
Every answer still routes through you.
You hired 30 people. Somehow you’re still the only one who knows.
Every arrow has to pass through one person. Add five more people on the left and the queue in the middle stays exactly the same size.
“What did we promise this client?”
The brief is in email. The scope change is in a meeting nobody transcribed. The pricing logic is in your head. So they ask you.
“What's the SOP for this?”
You’ve written some of it. It’s in Notion, or Drive, or a Loom from 2024. Nobody can find it, so they guess — or they ask you.
“Is this good enough to send?”
Every deliverable waits on your eyes, because you’re the only one who reliably remembers what the client actually asked for.
The villain isn’t your team. It’s that your agency’s operating knowledge lives in one head and fourteen disconnected tools.
You've already tried the obvious fixes.
Every one of these is a dead end agency owners hit before they call us. If you recognise three or more, you're in the right place.
The tool was never the problem. The scattered context was.
We built this for ourselves first.
We run our own consultancy the same way. Every client has a workspace: emails, meeting transcripts, the website repo, the CRM connection and the full account history, all in one folder. Each workspace carries a file explaining the business and a file telling the AI where everything lives.
A client emails asking for a new landing page. We don’t open Gmail. We ask, it reads the email, opens that client’s workspace, and already has the offer plus every decision made on the account. It inspects the existing components, builds the page, writes the content, and shows us the diff.
That’s not a demo. That’s a Tuesday.
We know what it costs to be the only one who remembers. We built the thing that fixed it for us, then started building it for agencies bigger than ours.
[ XX ]
company brains built
[ XX ]
tools connected
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deliveries reviewed
Placeholder. Swap in real figures and client logos as they land.
What a company brain actually is
Not a wiki. Not another tool your team won’t open.
Nobody trusts an answer they can't check.
That's why most internal AI dies quietly. Your team asks it once, can't tell if it's right, and goes back to asking you.
- ✓ Every answer links to where it came from
- ✓ Down to the email, the call and the timestamp
- ✓ If there's no real source, it says so instead of guessing
Illustrative example. Claude is a trademark of Anthropic, PBC. EfficiaLabs is not affiliated with or endorsed by Anthropic.
Every answer cites its source
Every answer comes back with a link to where it came from. “From Jack’s email on Feb 14.” Your team can check it in one click instead of trusting it blindly. Trust, but verify.
Wired into what you already use
Google Drive, Slack, Notion, your CRM, your PM tool, billing, email, meeting transcripts. It reads from the places your work already happens, so there is no new silo to keep updated.
It updates itself
Documentation becomes a byproduct of the work, not a separate task nobody has time for. Meeting transcripts feed the client page automatically. It will not rot into another dead doc folder.
A workspace for every client
Account history, contracts, briefs, meeting transcripts, decisions and delivery standards. One place per client, so nobody has to remember which tool it lives in.
It reviews the work
Every delivery gets checked against what the client actually asked for, before it goes out. No more “I sent them X but Sarah told them Y.”
You stay the decision-maker
It never emails a client, sends an invoice or ships work on its own. Nothing runs without your approval. No autonomous actions, no surprises.
The Company Brain Build
Three weeks. Done for you, start to finish. You don’t set anything up.
We connect your stack and switch on meeting transcripts.
A workspace per client, the review layer, sources on every answer.
Demo videos recorded, docs written, team trained.
Three weeks, not three months. Your total time involved is about two hours in week 1.
01
Wire It Up
Week 1. We connect everything you already use: Drive, Slack, Notion, your CRM, your PM tool. Then we plug the gaps, starting with AI meeting transcripts so every call logs itself from here on. Nothing manual, nothing missed.
02
Build the Brain
Week 2. A workspace for every client. The knowledge layer. The review system. Every answer wired to cite its source, so your team can check it instead of trusting it blindly.
03
Test and Hand Off
Week 3. We run your real questions at it until the answers hold up. We connect it to the ChatGPT and Claude your team already uses. Then we record demo videos for your team and write the full documentation. They stop asking you and start asking it.
You don't build any of this. We do.
You don't need to be technical. You need to be available for about two hours. Every other option on this page asked you to build something. This one doesn't.
No new tool to learn. Your team asks it in the same ChatGPT and Claude tabs they already have open all day.
What we promise you
You touch nothing
We set it all up and hand it over working. No settings, no API keys.
Videos and docs included
Recorded for your team's real workflows. Works for every future hire.
Your data stays yours
On your infrastructure. Only your sources. Never used for training.
Every answer is checkable
Sources on everything, so nobody has to trust it blindly.
It stays current
Updates itself from your calls and tools. It will not rot.
Nothing runs alone
No autonomous emails, no surprise actions. You approve everything.
Fixed scope and price
You'll know the number before we start. No creeping invoices.
Adoption is on us
If your team isn't using it in 30 days, that's our problem to fix.
Eight promises, in writing, before you pay anything. If we can't keep one, we'll tell you on the first call.
Six months from now
You're still in every thread. Five more hires add questions, not capacity. A senior lead leaves and four years of context walks out with them.
The team ships without you in the thread. New hires useful in week one. What people know stays when people leave.
If nothing changes
- You’re still the human router, in every thread.
- Your next five hires add questions, not capacity. The team gets bigger, the decision queue stays the same size.
- A senior lead leaves and takes four years of client context out the door.
- Delivery quality depends on who happened to remember the brief.
- You think a project took 20 hours. It actually took 45.
- You still can’t take two weeks off, and you can’t sell a business that runs on your memory.
With a company brain
- Your team ships without you in the thread.
- Ramp time drops from three to six months down to weeks, because everything a new hire needs is in one place.
- What people know stays when people leave.
- Every delivery is checked against the brief before the client sees it. No more “I sent them X but Sarah told them Y.”
- Discovery call to proposal in minutes, not hours.
- Two weeks off, agency still running. An asset, not a job.
What owners say
Placeholder section. Replace with 2 to 3 real testimonials that answer the internal problem, not just the time saved.
Is this for you?
Yes, if…
- You run an agency with 10–50 full-time people.
- You’re still the fastest way for your team to get an answer.
- You have real process — it’s just scattered, or it’s in your head.
- You want to step back without quality dropping.
No, if…
- You’re under 10 people. There isn’t enough in your head yet to be worth extracting.
- You want a chatbot on your website. Different job, different builder.
- You want it fully autonomous with nobody in the loop. That’s not what I build.
Questions
No. You need about two hours in week 1 to answer our questions. After that we set up everything, connect it to the ChatGPT and Claude your team already uses, record the demo videos and write the documentation. There is no new app for you to learn and no setting for you to touch.
We record demo videos built around your team’s real workflows, and hand over full written documentation. Not a single training call they forget by Friday. It keeps working for every new hire you make after we’re gone.
Every answer comes back with a link to its source, right down to “from Jack’s email on 14 Feb.” Your team checks it in one click. If it can’t find a real source, it says so instead of guessing.
That’s what kills most attempts, so it’s designed against. Documentation becomes a byproduct of the work rather than a separate task: meeting transcripts feed the client page automatically, and campaign data pulls from the tools. Nobody has to remember to update it.
No. A wiki is something somebody has to write and somebody has to search. A company brain reads from where the work already happens, email, transcripts, Drive, your CRM, and answers inside the tools your team is already in. Nobody maintains it as a second job.
On your infrastructure. We build it there, hand it over, and you own it. Only your connected sources, never used for training, and we don’t hold your client data hostage in our account.
No, they’re the front door. The brain plugs in behind them, so the same chat window your team already opens now knows your business, your clients and your standards. No new login, no new habit.
You should try. Grab the free playbook and build a small one for a single client. Building the prototype is almost trivial now. Keeping it reliable, secure, connected and current six months later is the real test, and that’s the part you’d actually be paying us for.
Three weeks, fixed price, quoted after the application call based on how many clients and systems we’re connecting. If it isn’t worth several times what it costs, we’ll tell you on that call.
Get your agency out of your head.
Six brains a month. That's our capacity. We can't build more than that.
No pitch deck. No discovery theatre. Tell us how your agency runs and where the questions pile up, and we’ll tell you straight whether a company brain fixes it.
If it does, you get a fixed price and a start date. Three weeks later your team stops asking you and starts asking the brain.
A 20-minute call, not a pitch deck
We'll tell you if it's not a fit
Fixed price before anything starts
We read every application ourselves. If your agency isn't a fit, we'll say so and point you somewhere better.
Not ready to talk?
Get “The One-Client Brain”, a free 3-page playbook. Pick your messiest client and build a small working version yourself, in an afternoon. Real steps, not a teaser.